Manage POS Staff — EasyBiz Cloud Knowledge Base

Manage POS Staff

Your staff are your frontline, but they also handle your cash. The "Manage POS Staff" feature allows you to secure your register by assigning unique, role-based logins for every employee. Instead of a shared "Admin" password that everyone knows, each staff member gets their own 4-digit PIN. This means the system tracks exactly who opened the drawer, who processed that refund, and who gave that discount.

Storefront POS Last reviewed 2026-06-25

Enable Shift Management

Go back to the Point of Sale main menu.
Click the POS Staff Management card.

Click the POS Staff Management card.

Toggle Shift Management to Enabled.

Why? This forces staff to clock in with their passcode before they can make a sale, ensuring accurate attendance records.

Add a Staff Member

Click the + Add Staff button.

Click the + Add Staff button.

Staff Name: Enter the employee’s name (e.g., “John Doe”).
Passcode:

Type manually: Enter a 4-digit PIN.
Generate: Click Generate to create a random secure PIN.

Click Add.